Melbourne & Victoria
Melbourne & Victoria · On the day wedding coordination

She coordinates.
You celebrate.

Hired a hall instead of a venue with its own coordinator? Doing it DIY with the family pitching in? Good, that's exactly who this is for. Booked a professional venue instead? Their coordinator is often only focused on food and beverage, not vendors, not florals, not the family. You won't know which kind you've got until the day itself. Hand it over to Shanae at Wedding Day Handover, and be a guest at your own wedding either way.

Check my date See what Shanae does
Shanae, your on the day wedding coordinator
Today's run sheet
  • 2:00pm Groomsmen reminded: suit tags off
  • 2:40pm Bridesmaids lined up, sent down right on cue
  • 4:15pm Florals moved from ceremony to reception
  • 6:05pm Best man found before speeches are called
Wedding setup at Yarra Ranges Estate

You planned the day.
You shouldn't have to run it too.

Between the hall booking, the trestle tables, and the family roped in to help, someone still has to keep the whole day on time. That's usually the bride. Not anymore. Even with a professional venue, their coordinator is often only across food and beverage, not vendor coordination, not talking to the kitchen and venue staff, not moving your florals, guestbook, or wishing well between spaces. Shanae covers all of it, whichever kind of venue you've got.

Bride checking her phone for the timeShanae's got it
Mum missing the speeches to fix the floralsShanae's got it
Groom's uncle trying to MC the timelineShanae's got it
Groomsmen forgetting to remove suit tagsShanae's got it

Meet Shanae

When she's not running someone's wedding day, Shanae's usually planning the next trip. She's chased adventure through New Zealand and across Asia, Europe, and America, always up for the next hike, kayak, or hole-in-the-wall restaurant.

She's a genuine foodie who'll happily talk your ear off about a good wine or cocktail list, come September she's all in for Collingwood, win or lose, and if there's a true crime documentary or podcast going, she's already three episodes deep.

That same energy is what she brings to your wedding day: organised, warm, unflappable, and genuinely there to make sure you enjoy every minute of it.

Travel & adventure Foodie Wine & cocktails Collingwood tragic True crime tragic
Shanae kayaking on a trip Shanae on a boat at Milford Sound, New Zealand Shanae travelling in Vietnam Shanae at the Trevi Fountain, Rome
Shanae at Nathania Springs, Dandenong Ranges

Not her first wedding

Long before there was a website or a price list, Shanae worked alongside an event stylist and florist, turning blank spaces into fully styled weddings ready to walk down the aisle. From hanging the arch, steadying the signage in the wind, and getting the florals in before the ceremony started, styling, setup, centrepieces, the lot, at some of Victoria's best-loved venues.

She's also seen a wedding day from the other side, as a bridesmaid, helping the bride stay calm and stress-free on her big day.

All Smiles Sorrento · Lancemore Lindenderry Red Hill · Portsea Hotel · RACV Healesville · Tanglewood Estate · Yarra Valley Estate · Immerse · Stones of the Yarra Valley · Inglewood Estate

Away from weddings, she's worked on corporate functions and Christmas parties for 300+ guests at some of Melbourne's best-known event spaces, including Alto Event Space, Luminare, Cargo Hall, and Showtime Events. She's there well before the event starts to make sure everything is set up and running smoothly before the night begins.

Wedding Day Handover is that same experience, pointed at the one day that matters most.

Ceremony arch styling at a Victorian wedding, ocean backdrop Reception styling with florals and signage Wedding setup at Zonzo Estate

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What "on the day coordination" actually looks like

Not vague reassurance. The specific, easy-to-forget stuff that makes a day feel effortless.

✓

On the day, you're not coordinating anything. You're a guest at your own wedding, enjoying it and feeling part of it, not directing it. That's the whole point.

✓

She sees the small things going sideways and fixes them before you've even noticed.

✓

Gives key people a heads-up before speeches, entrances, and the family dance.

✓

Moves your florals from the ceremony to the reception, so no one else has to.

✓

Reminds the groomsmen to remove their suit tags. They always forget. Don't even ask me about the stickers on their shoes!

✓

Sends each bridesmaid down the aisle at the right moment, no rushing, no gaps.

✓

Checks the first speaker is actually in the room before speeches get announced. Not in the bathroom.

✓

Keeps time during the get-ready, so you can relax and enjoy the process instead of watching the clock.

✓

Has a sewing kit on hand for any minor wardrobe malfunctions.

✓

Works with every vendor beforehand, so everyone is across the one timeline. No guessing, no gaps.

Packages

Straightforward pricing, no quote walls. Pick the level of handover that suits your day.

Setup Only

Setup Only

3 hours, pre-ceremony
$650
  • Vendor bump-in supervision
  • DIY décor setup: signage, place cards, centrepieces
  • One check-in call the week before
  • Coordinator leaves once setup is done
Enquire
Most popular The Handover

The Handover

6 hours, ceremony to speeches
$850
  • Everything in Setup Only
  • Pre-wedding handover meeting + run sheet
  • Vendor liaison in the lead-up
  • On-site point of contact all day
  • Bridesmaids cued down the aisle
  • Heads-up before speeches, entrances, family dance
  • Florals moved, ceremony to reception
  • Suit-tag check, sewing kit on hand
Enquire
The Full Day

The Full Day

9–10 hours, setup to formalities
$1,150
  • Everything in The Handover
  • Extended vendor oversight through reception
  • Catering, bar, and band/DJ changeover timing
  • Extra planning touchpoint before the day
Enquire
The Keepsake

The Keepsake

12 hours, deep into the reception
$1,850
  • Everything in The Full Day
  • Video Guestbook: guest messages filmed and sent to you (learn more)
  • The Tape Edit: a fun, retro-style highlights reel filmed by your guests on Shanae's Super 8-style camcorder, edited into a keepsake video within about a week (learn more)
Enquire
The Grand Finale

The Grand Finale

12 hours, plus the big moment
$2,750
  • Everything in The Keepsake
  • First Dance Fireworks (learn more)
  • Cold sparks
  • Low fog
Enquire

Overtime beyond package hours is $85/hour.

Travel fees may apply to regional Victoria weddings. Shanae will quote any travel fees prior to confirming your booking.

How it works

1

Handover

Send through your plan, your vendors, and your rough timeline, however messy it is.

2

She runs it

Shanae builds the run sheet, briefs every vendor, and takes it from there on the day.

3

You celebrate

You show up, get married, and enjoy every part of it. That's the whole job.

Wedding styling at Stones of the Yarra Valley

Common questions

The stuff couples usually ask before booking.

My venue already has a coordinator, do I still need this?

Most venue coordinators focus on the venue itself, the space, the food, the staff, not your florals, your vendors outside the venue, or your family. Wedding Day Handover fills that gap, especially if you've hired a hall, a pub function room, or brought in outside suppliers.

What's the difference between a wedding planner and an on the day coordinator?

A planner helps you plan the wedding over months. Shanae picks up your plan in the final weeks and runs the actual day, so you're not the one checking the time, briefing vendors, or fixing problems while you're supposed to be enjoying yourself.

When should I book?

Most couples book 2 to 4 months out, once the bulk of the planning is done. If your date's coming up sooner, get in touch anyway, Shanae can usually still make it work.

I've done everything myself, can Shanae still help?

Yes, that's exactly who this is built for. Send through whatever you've got, however messy, and Shanae will turn it into a proper run sheet and take it from there.

What if the day runs over?

It happens. Overtime beyond your package hours is billed at $85/hour, agreed with you on the day if needed.

Does Shanae travel outside Melbourne?

Yes, Melbourne and regional Victoria are both welcome. Travel is quoted separately based on location.

How far in advance do you need our timeline?

Don't worry if it's not locked in yet. The pre-wedding handover meeting is exactly for building that out together, whatever stage you're at.

Let's see if your date is free

Tell Shanae a bit about your day and she'll get back to you.